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Open My Works → My Signature to create personal visual signature templates. Only the account holder can use their templates. You can create multiple templates as needed.

Create a signature

  1. Open the Signature tab and choose the action to create a signature.
  2. Give the template a recognizable name.
  3. Choose Draw or type a signature, Upload signature image, or QR Signature · DekaSign.
  4. Create or review the preview, then save.
Uploaded images are checked and prepared in the platform’s signature format. Use only images you are entitled to use.

Previews and downloads

Collection previews carry a DekaSign watermark. The watermark distinguishes a preview from the downloadable file; it cannot guarantee that someone will not take a screenshot or photograph the screen. For an active non-QR signature, choose Download PNG. The PNG includes DekaSign metadata and evidence about the template and associated account. Template metadata does not establish that every document containing that image was signed through DekaSign.

Use a signature during signing

Internal users signing with a visual signature can choose their active template, use QR Sign, or create a manual signature. They must still review the document and provide consent; selecting a template does not automatically sign a document. A QR generated while signing in DekaSign is linked to its document context, relevant version/evidence, signer identity and signing time. QR verification must match the corresponding document verification record.

QR codes for documents outside DekaSign

Choose Prepare document QR and provide the document title, filename or document URL, and intended purpose as requested by the form. Review those details before downloading the QR.
External QR document references are published on their validation page. Do not include personal or confidential details that QR-link recipients should not see. A reference you enter does not establish that an external file matches a document previously verified by DekaSign.
An external QR helps recipients inspect a published reference record. Use Document Sign or request-document signing for evidence tied to a file and its signing process.

Archive and History activity

Signatures are not deleted. Select Archive to stop future use and downloads. This action cannot be undone. Filter the collection by Active, Archived, or All signatures. Archived signatures retain watermarked previews and history but cannot be selected for new signing or downloaded. Evidence from documents signed previously is preserved. The History activity tab shows creation, downloads and archiving, including timestamps and document/purpose references where available. Times follow the organization timezone. Use Refresh or Load more activity for additional records. Continue to Document Sign or Verify Document.